Job description

i. Office Management: Coordinate and manage daily office operations to ensure a smooth and efficient workflow. This includes overseeing facilities, supplies, and equipment.

ii. Communication Handling: Manage incoming and outgoing communications, including emails, phone calls, and official correspondence. Ensure prompt and effective communication within the organization.

iii. Record Keeping: Maintain organized and up-to-date records of important documents, files, and information. This may include employee records, financial documents, and company policies.

iv. Scheduling and Coordination: Schedule meetings, appointments, and events for executives and staff. Coordinate with various departments to ensure schedules align and meetings run smoothly.

v. Travel Arrangements: Arrange travel logistics for executives and other staff members, including flights, accommodations, and transportation, ensuring cost-effectiveness.

vi. Documentation and Reporting: Prepare and generate reports, presentations, and other documents as required by management. Ensure accuracy and timeliness in reporting.

vii. Office Policy Implementation: Enforce company policies and procedures, ensuring compliance among employees. Provide guidance on administrative matters and protocol.

viii. Supervision of Support Staff: Oversee administrative support staff and ensure their tasks are carried out efficiently. Provide training and guidance to new staff members.

ix. Problem Resolution: Address and resolve administrative issues, conflicts, or challenges that may arise within the office environment. Propose solutions to improve overall efficiency.

x. Vendor Management: Interact with external vendors and suppliers. Negotiate contracts, monitor service delivery, and ensure cost-effectiveness in procuring goods and services.
                    

Requirements

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Benefits

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Additional Information

• Age Range of Candidate: None
• Experience: None
• Specific Work Location: -